Fleetrun - new application for maintenance management

Dear community,

today is a very special day. Gurtam and particulary Labs department are happy to announce that we have just released new application for maintenance management - Fleetrun. It is a huge milestone in Wialon ambition to become a more sophisticated fleet management system.

Some of you are lucky to have already witnessed Fleetrun during Telematics 2018 and beta-testing. Now it is available under https://fleetrun.wialon.com for everybody.

In this topic our team will elaborate on the newest additions to the solution as well as ways to apply them in your businesses.

Let me briefly introduce you to the app's functionality.

In the center of the app there a Fleet, which is activated for an account of your client. Fleet is basically a container for maintenance intervals, services and line items.

Once you login, the first that you see is a fleet Dashboard. The following information is available in it:

- number of due, overdue and in progress services;
- number of active units and units in service;
- number of created intervals;

- information of all units in the fleet cost per 1 unit of mileage (km/mi);
- graphics with the total cost of all closed services;
- graphics with the fleet mileage and engine hours value.

So that the dashboard looks informative, you need to start setting up the fleet information and actually control maintenance and other services of your fleet. Let's have a look at what are the possibilities here:

* creation of maintenance intervals

To create an interval you need to specify interval name, description, frequency and advance notice value. This value states when the service (based on the corresponding interval) should be created automatically taken into account the interval frequency. Additionally, the online service reminder will take place.

e.g. The frequency of interval for oil change is 5000 km. The advance notice for this value is 50 km. It means that the service will be created at the 4950 km point of unit mileage.

Under interval creation you can also assign units to the interval. Please note that unlike Maintenance module in WH, a number of units can be assigned to one interval. Eventually there is one interval and a number of services based on it - one service for each assigned unit.

* registering services

As said above, with the right configuration of an interval for the corresponding units the due services will be created. A due service can be manually moved to in progress or closed status.

Besides that a service in any status can be created manually, it does not necessarily have to be linked to an interval. This can assist you in registering unplanned maintenance, e.g. repairs.

A huge enhancement of registering services is a possibility to attache files to the service: bills from workshop or scanned documents. With such a functionality fleet managers can have more control of performing services.

* get detailed overview of each unit in the fleet (unit dashboard as well as units services and intervals lists);

* execute an extended report regarding all closed services by fleet, specific unit or interval;

* get online-notification about each service status change to be able to quickly react to the changes in the service;

* fill in the library of line items so that when registering a service you can select the performed labour and used parts from the predefined list. Library of line items simplifies adding them to the service directly with its cost.

Migration of intervals and services from Wialon Hosting to Fleetrun will speed up your work with the application and immidiately fill it in with the actual data.

I would also like to pay your attention to the how the work in Fleetrun is started. So that an end user, fleet manager of an N fleet, is able to start working with Fleetrun, there should a fleet activated for him correspondingly. Activation can be performed by any user with the dealer rights in the Administration interface. Besides that in the Administration interface it is possible to add units to the fleet, grant access rights to the user and configure sending notifications to the external services.

Plase proceed to our enhanced documentation specially for Fleetrun  to find more information abou the solution: https://fleetrun.wialon.com/docs/en/

There is also a blog post that you can get acquianted with: https://gurtam.com/en/blog/fleetrun-for-maintenance

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And last but not the least our young apps needs an active engagement from you to understand what side of it should be further developed and advanced. That's why we will be glad to recieve your feedback, questions and ideas at m.starikova@gurtam.com or on forum.

Enjoy!